How ProofHub’s Online Proofing Tool Cuts Down The Workload For Marketing Teams?

Being part of a marketing team means you are surrounded with lots of ideas, content and creative work. While from the outlook of it, marketing might seem pretty fun. When you take an in-depth look, it’s a hell lot of pressure. A creative work, be it a banner ad, an online video, a small blog or a promotional image for that matter, goes through a merciless proofing and approval process before it hits the market. And, we all know that marketing teams produce massive amount of content (both visual as well as written) on daily basis. So, you can get a feel of the load that marketing teams have to carry on their shoulders on a daily basis. And, the old school way of managing the proofing work using emails adds to the misery. But, there’s a smarter way for it. The online proofing tool in ProofHub cuts down the workload for marketing teams manifold levels down. So that they can focus on more productive tasks. How? Let us have a look - Bring your team on board You can start by signing up for ProofHub. The 30-Day free trial is a great way to begin using the tool, and taking it for a spin before actually paying for it. And, the best part is that you get all the premium features of the tool during this free-trial. So, you can get to know it inside out without paying a dime. After signing up, the next step is to bring your marketing team on board and start using the tool right away! Upload files to start proofing Now, let’s move to the most important activity that consumes a major chunk of your day i.e. proofing files. To proof a file using online proofing tool in ProofHub, all you need to do is upload it and add collaborators who will be working with you on this file. Once you add people, they will get a notification email about the same. So, everyone comes to the same page to make proofing successful. Now each individual can open it in his/her account and begin with the proofing process. No need to send countless emails to each team-member and then remind them about the same. Use markup tools to suggest edits/changes Online proofing tool in ProofHub comes with markup tools that teams can use to suggest edits and changes required in the file. For instance, if you are proofing an image file (like PNG, JPG, JPEG, GIF etc.), you can use these markup tools to highlight the changes in a particular area. Plus, you can add comments to explain the markings in a more elaborate manner. The feedback and comments are shared in real time. An email notification to each individual assigned to the file when someone adds a comment on the file. So there is no confusion about what changes need to be done and who has suggested those changes. Store multiple file versions to end confusion and hassle Another amazing benefit that you get with the online proofing tool in ProofHub is that you can store multiple versions of the same file. Here’s a small example how it can help - In the normal scenario, as a designer you will create a banner image to be used for promotional purpose. And, then email to the manager and relevant people. Now they will share their feedback, and suggest changes. This means now you have a heap of suggestions from different individuals. You compile them in a document and start working on those changes. There’s a big chance you might miss out on something). This document, by the way, you are going to store somewhere in your system. So, there’s too much clutter. As soon as, you are done with those changes, you start another chain of emails directed towards the decision makers. And, again repeat the entire process. Don’t forget that there are only a few chances that the design gets approved in one or two rounds. In most of the cases, it takes many rounds. By the end of it, you have a pile of files and a whole lot of confusion. The situation can become even worse when the decision maker says that the earliest version was the best one. So, after so many emails and so much hard work you are back to square one. And, now you have to dive into that heap of files to see which the earliest version was. That’s truck loads of work! How ProofHub simplifies it? Well, you can upload file for proofing and assign users to share feedback and proof the file. Each individual can share their feedback on the same file. So everything is clear and visible at one place. There’s no confusion. And, you don’t have to jot down the feedback on a separate document. Once you are done with the changes, you can upload the new version right away. No need to send emails to each stakeholder. The stakeholders can view the file, proof it just like the first time and it goes on. All the versions are stored at one place. And, in case you need to reach back to the earliest version, you can do it with ease. So, all the hassle that you were facing while proofing the files using emails comes to an end with online proofing tool in ProofHub. Collaborate with people who are outside of ProofHub Online proofing tool in ProofHub allows you to collaborate with people outside of ProofHub. Once you’ve added a file, you can share it with people outside ProofHub. You can give them access to either view the file, proof the file or both using your email. They don’t have to sign-up or login to ProofHub. They can click the link you shared in the email, and start to proof the file. Real time feedback to get files proofed quickly What makes online proofing in ProofHub so great is the fact that the real time feedback sharing makes it easy for teams to stay in sync and know what’s happening. Chances of missing out on emails are quite high, when your inbox is being bombarded constantly. But with a centralized space dedicated entirely for proofing files, you can get rid of that. And, cut the workload to quite a large extent! And, that’s how investing a little time, effort and money in ProofHub can eventually help your marketing teams in shedding a lot of weight off their shoulders. If you are looking to make their work-life easy, and more fun then give ProofHub a try. And, we’re sure you will simply love using it!